Inviting Your Team

Why It Matters

Hiring is a team effort. Inviting your colleagues lets you assign reviewers, coordinate interview panels, and gather structured feedback — all within Kit. The more eyes on a candidate, the better your hiring decisions.

Inviting a Team Member

To add someone to your team:

1. Navigate to your Account page
2. Click Invite
3. Enter the person’s name and email address
4. Select their role (Admin or Member)
5. Click Send Invitation

The invitee receives an email with a link to join your team. Invitations don’t expire, but you can resend or revoke them at any time.

Account Roles

Kit has two levels of roles — account-wide roles set when you invite someone, and job-specific roles set on each job posting. This section covers account roles.

Role	Description
Admin	Full control — manage billing, team members, settings, and all hiring features
Member	Standard access — view jobs, review candidates, submit feedback, and participate in the hiring process

Both roles can:

• View job postings they have access to
• Review candidate applications and submissions
• Submit reviews and scores
• Add notes and @mentions
• Participate in interviews

Only admins can:

• Invite or remove team members
• Change account settings and billing
• Create and configure job postings
• Publish, pause, or close jobs
• Delete job postings
• Manage process templates and email templates
• Access restricted jobs without being explicitly assigned

Choose Member for interviewers and reviewers who only need to participate in the hiring process. Choose Admin for people who need to create jobs and manage account settings.

Job Roles

Job roles are managed separately from account invitations. You assign them on the job posting edit page, not the Account page. A person must be invited to your account first before you can add them to a job’s team.

To assign someone to a job:

1. Open the job posting and click Edit
2. Scroll to the Hiring Team section
3. Click Add Team Member
4. Select a team member from the dropdown
5. Choose their role — Hiring Manager or Member
6. Click Save

The person who creates a job posting is automatically assigned as its first Hiring Manager.

Job Role	Badge	Capabilities
Hiring Manager	Purple	Update job details, advance or reject candidates, create confidential notes, manage the job’s hiring team, cancel or complete interviews
Member	Gray	View the job and its candidates, submit reviews, add notes

Once a team member is added to a job, their role badge is displayed on the row and cannot be changed. To switch someone’s role, remove them and re-add with the new role.

Account Admins have full access to every job automatically — they don’t need to be added to a job’s team.

How Permissions Work Together

Account roles and job roles combine to determine what each person can do. Here are the most common scenarios:

Account Admin — Full access everywhere. Can create, edit, and delete any job. Can advance candidates, write confidential notes, and manage teams on every job. Does not need to be added to any job’s team.

Member + Hiring Manager on a job — Manages that specific job’s pipeline. Can update the job, advance or reject candidates, write confidential notes, and add or remove team members on that job. Cannot create new jobs or access restricted jobs they aren’t assigned to.

Member + Job team member — Can view the job and its candidates, submit reviews, and add regular notes. Cannot update the job, advance candidates, or create confidential notes.

Member not on any job team — Can see all unrestricted jobs and their candidates, submit reviews, and add notes. Cannot access restricted jobs.

Managing Invitations

After sending an invitation, you can manage it from the Account page:

• Pending — The invitee hasn’t accepted yet. The invitation is waiting.
• Resend — Send the invitation email again if the original was missed.
• Copy Link — Copy the invitation URL to share it directly (useful if email delivery is unreliable).
• Edit Roles — Change the invitee’s role before they accept.

Once accepted, the person appears as a full team member.

Acceptance Flow

When someone receives your invitation:

1. They click the link in the invitation email
2. If they’re new to Kit, they create an account with their name and password
3. If they already have a Kit account, they sign in with their existing credentials
4. They’re added to your team with the assigned role
5. They can immediately access job postings and start participating

Team members can belong to multiple accounts (teams) in Kit. They switch between accounts using the account switcher in the navigation bar.

Assigning Team to Jobs

By default, all team members can view every job posting. If you need to restrict access — for example, for a confidential executive search — check the Restricted checkbox in the Hiring Team section of the job posting edit form.

When a job is restricted:

• Only explicitly assigned team members can see the job and its candidates
• Admins can always access restricted jobs
• A warning appears if you mark a job as restricted without assigning any team members

Stage Reviewers

Beyond job-level access, you can assign specific team members as reviewers on individual stages. Stage reviewers must also have job-level access first — either through a job team assignment or by being an Admin.

There are two stage reviewer roles:

Stage Role	Purpose
Lead	Primary decision-maker for the stage. Responsible for making the final call on whether a candidate advances.
Reviewer	Standard reviewer. Evaluates candidates and submits scores and recommendations.

Assigned reviewers:

• Receive notifications when a candidate reaches their stage
• See the application in their My Reviews section
• Can submit structured reviews with scores and recommendations

Configure reviewer assignments on each stage’s settings page.

Permission Quick Reference

Action	Account Admin	Member + Hiring Manager	Member on Job Team	Member (no job access)
Create jobs	Yes	No	No	No
Update job details	Yes	Yes	No	No
Delete jobs	Yes	No	No	No
Advance/reject candidates	Yes	Yes	No	No
View job and candidates	Yes	Yes	Yes	Unrestricted only
Submit reviews	Yes	Yes	Yes	Unrestricted only
Add notes	Yes	Yes	Yes	Unrestricted only
Create confidential notes	Yes	Yes	No	No
Delete notes	Yes	No	No	No
Manage job team	Yes	Yes	No	No
Access restricted jobs	Yes	If assigned	If assigned	No

Quick Checklist

• Invite team members from the Account page — Admins for full access, Members for reviewers and interviewers
• Assign a Hiring Manager on each job posting to own the candidate pipeline
• Add additional team members to jobs as needed for review coverage
• Designate Lead reviewers on each review stage for clear decision-making
• Assign enough reviewers per stage to meet your voting threshold
• Use restricted access for confidential job searches
• Share invitation links directly if email delivery is slow